{"id":1230,"date":"2022-03-16T09:17:51","date_gmt":"2022-03-16T16:17:51","guid":{"rendered":"https:\/\/www.golinks.com\/blog\/?p=1230"},"modified":"2025-04-23T12:02:38","modified_gmt":"2025-04-23T19:02:38","slug":"how-to-aggregate-your-knowledge-base","status":"publish","type":"post","link":"https:\/\/www.golinks.com\/blog\/how-to-aggregate-your-knowledge-base\/","title":{"rendered":"How to Aggregate your Knowledge Base with Knowledge Management"},"content":{"rendered":"\n

Knowledge management certainly isn\u2019t a new concept; in-the-know companies have been using tools to manage their knowledge base and systems to drive efficiency and productivity within their organization for some time, particularly as more companies have shifted toward remote and hybrid work models (According to data from Zippia<\/a>, \u201caround 74% of US companies are using or plan to implement a hybrid work model.\u201d)<\/p>\n\n\n\n

But without the right strategy, IT leaders are often left scrambling trying to figure out how to effectively implement these systems. According to Zippia,<\/a> \u201cCompanies\u2019 average IT spending went up 6.7% from 2020 to 2021 as they continued to adjust to their employees working remotely or on hybrid models.\u201d<\/p>\n\n\n\n

Not only do businesses struggle with implementation, but often the knowledge bases companies have in place are disconnected, disjointed\u2014and aren\u2019t actually making their employees more productive or effective.<\/p>\n\n\n\n

Luckily, with the right strategies, you can aggregate those outdated systems and make it easy for your employees to find what they need, when they need it\u2014skyrocketing their effectiveness in the process. So the question is, what, exactly, are those strategies? Let\u2019s take a look at how to use knowledge management to streamline your knowledge bases\u2014and empower your team\u2019s best work in the process:<\/p>\n\n\n\n

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The Problem with Your Knowledge Base<\/h2>\n\n\n\n

Now, if you\u2019re thinking \u201cwe already have knowledge bases in place!\u201d, that may be true\u2014but chances are, those bases aren\u2019t supporting the kind of productivity and efficiency you need for your team to perform at the highest level.<\/p>\n\n\n\n

Why? Because in order for your team to do their best work, they need to be able to easily and quickly find the information they need, when they need it. But the truth is, most companies\u2019 knowledge bases (for example, directories or local file-based frameworks) don\u2019t deliver on that promise; they\u2019re disjointed, disconnected, and their search functionality just isn\u2019t intuitive\u2014and employees spend too much time trying to track down the information they need to perform their job duties.<\/p>\n\n\n\n

Just how much time? On average, knowledge workers spend nearly two hours every day searching for the information they need to do their job<\/a>\u2014and it\u2019s your organization that\u2019s ultimately paying the price for that lost time. According to data from Panopto<\/a>, poor knowledge sharing costs US-based companies with around 1000 people, on average, $2.7 million every year\u2014and those losses jump to a whopping $265 million for companies with around 100,000 employees.<\/p>\n\n\n\n

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Not only are knowledge bases not<\/strong> an intuitive, straightforward way to find, share, and manage information, but they\u2019re also expensive and time-consuming in terms of onboarding and management\u2014which produce additional costs (both time and financial) for the organization.<\/p>\n\n\n\n

For example, let\u2019s say your company currently stores information in a variety of ways and across multiple tools and software\u2014including wikis, a corporate intranet, and a file structure on your local network. If an employee has to track down a file, they\u2019re likely to find themselves facing some sort of issue, including:<\/p>\n\n\n\n