{"id":1934,"date":"2022-06-27T05:00:00","date_gmt":"2022-06-27T12:00:00","guid":{"rendered":"https:\/\/www.golinks.com\/blog\/?p=1934"},"modified":"2024-10-01T12:43:56","modified_gmt":"2024-10-01T19:43:56","slug":"google-drive-golinks","status":"publish","type":"post","link":"https:\/\/www.golinks.com\/blog\/google-drive-golinks\/","title":{"rendered":"A Deep Dive Into Knowledge Management Tools: Google Drive"},"content":{"rendered":"\n

If you want to increase productivity and efficiency within your organization, you need the right knowledge management tools.<\/p>\n\n\n\n

But with so many tools to choose from, how do you know what the right ones are?<\/p>\n\n\n\n

Today, we\u2019re going to take a deep dive into one of the most popular knowledge management softwares on the market\u2014Google Drive<\/a>.<\/p>\n\n\n\n

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Image courtesy of Google<\/em><\/figcaption><\/figure>\n\n\n\n
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Let\u2019s take a look at all things Google Drive: what it is, the pros and cons from a knowledge management perspective, and how to maximize Google Drive to empower better knowledge management and sharing within your organization.<\/p>\n\n\n\n

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What Is Knowledge Management?<\/h2>\n\n\n\n

First things first. Before we jump into the pros and cons of Google Drive as a knowledge management software, let\u2019s quickly touch on what, exactly, knowledge management is.<\/p>\n\n\n\n

Knowledge management refers to systems, processes, or methods that help organizations (and individuals within those organizations) better organize, manage, and share information. As such, knowledge management tools (also sometimes called knowledge sharing tools) help facilitate knowledge management\u2014whether that\u2019s by offering better ways to organize information or more efficient strategies for sharing knowledge with employees.<\/p>\n\n\n\n

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Knowledge Management Methods<\/h2>\n\n\n\n

There are two main methods of knowledge management\u2014the push method and the pull method. <\/p>\n\n\n\n

The push method is about proactively pushing knowledge out across the organization. With the push method, employees or individual contributors (ICs) don\u2019t have to request information; instead, it\u2019s sent to them directly when necessary.<\/p>\n\n\n\n

With the pull method, knowledge is only shared when requested. If an employee or IC needs to access a specific piece of information (for example, a customer file), they\u2019ll need to proactively search for that information themselves.<\/p>\n\n\n\n

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Generally, different knowledge management methods are used for different types of knowledge sharing. A company might use the push method for sharing key information that impacts the entire organization (for example, news of a new product launch), but may rely on the pull method for more specific types of knowledge that only certain employees want or need access to (for example, training videos for a new department-specific software).<\/p>\n\n\n\n

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What is Google Drive?<\/h2>\n\n\n\n

Now that you understand what knowledge management is (and the different methods within the knowledge management space), let\u2019s jump into the tool we\u2019re here to discuss: Google Drive.<\/p>\n\n\n\n

Google Drive is a cloud storage and file sharing platform that allows both organizations and individuals to more easily store, organize, and share information. <\/p>\n\n\n\n

From a knowledge management standpoint, Google Drive has some major advantages. Some of the biggest pros for Google Drive include:<\/p>\n\n\n\n