- \n
- Employee onboarding challenges related to resource navigation<\/li>\n\n\n\n
- An introduction to why more and more companies are using go links<\/li>\n\n\n\n
- A checklist for what go links to setup to speed up employee onboarding<\/li>\n<\/ul>\n\n\n\n<\/div>\n\n\n\n
The challenge of helping new employees find what they\u2019re looking for<\/h2>\n\n\n\n
Onboarding new employees is a lot of work. While it might take around 3 months<\/a> for employees to be truly onboarded (they\u2019re an expert in what the company offers and are contributing meaningful work every day), it absolutely shouldn\u2019t <\/em>take that long to help new employees find what they\u2019re looking for.<\/p>\n\n\n\n
Unfortunately, though, when you don\u2019t make resources easily accessible, employees will waste their own time and others time to find things. When employees routinely have to ask, they might delay asking because they don\u2019t want to interrupt other peoples\u2019 work. When they do ask, other team members struggle to get their work done.<\/p>\n\n\n\n
This all contributes to continued poor behavior with how information is accessed and shared, which kills productivity for the entire company.<\/p>\n\n\n\n
While employee onboarding is a complicated process that can\u2019t be improved with just one tactic, there is one simple tool that offers instant access to any resource. When you make it faster to find things, you speed up employee onboarding.<\/p>\n\n\n\n
\ud83d\udc49 Help everyone find what they need faster with <\/em><\/strong>GoLinks<\/em><\/strong><\/a>.<\/em><\/strong><\/p>\n\n\n\n
<\/div>\n\n\n\nGoLinks: how one simple tech makes employee onboarding easier<\/h2>\n\n\n\n
Companies like Google, LinkedIn, Netflix, and Twitter all use go\/link systems.<\/p>\n\n\n\n
Go links are internal short links<\/a> that allow anyone in your company to instantly navigate to any resource online. As an administrator, you\u2019ll set up go links that work for the entire organization. For example, you can set go\/hr to redirect to the HR portal where employees can access their pay stubs and other information.<\/p>\n\n\n\n
Below in our checklist, we have tons of other example go\/links that you can set up to help new hires onboard faster.<\/p>\n\n\n\n
![\"\"](\"https:\/\/golinks.io\/golinks.com\/blog\/wp-content\/uploads\/2021\/03\/image.png\")
<\/figure>\n\n\n\nBut first, here are some of the benefits of using go links:<\/p>\n\n\n\n
<\/div>\n\n\n\nResources are available to new hires on day 1<\/h2>\n\n\n\n
It\u2019s easy to give new hires access to the resources they need on their first day of work.<\/strong> As soon as they have an email address with your company domain, they\u2019ll be able to utilize go\/links on any device.<\/p>\n\n\n\n
When using GoLinks<\/a>, employees have a single place to find all resources and information. They simply login to the GoLinks dashboard and they immediately have access to the wealth of company-wide and role-specific golinks.<\/p>\n\n\n\n
![\"\"](\"https:\/\/golinks.io\/golinks.com\/blog\/wp-content\/uploads\/2021\/03\/image-1.png\")
<\/figure>\n\n\n\nGo links should always be simple and easy to remember. This way, employees don\u2019t have to ask where things are or rely on sending and receiving long URLs via email and chat. They can simply share human-readable go\/links, which the recipient can easily remember and instantly navigate to at any time.<\/p>\n\n\n\n
<\/div>\n\n\n\nGo links work the same for everyone in the company<\/h2>\n\n\n\n
As mentioned above, anyone with an email address in your company\u2019s domain can use go links. And go links remain constant for everyone in the company too.<\/p>\n\n\n\n
Everyone can create and update go links, however, you do have the option to limit this to admins.<\/p>\n\n\n\n
By allowing everyone to participate, admins won\u2019t constantly be inundated with requests. Audit logs for each go link stores information on who created or updated a go link and when.<\/p>\n\n\n\n
All of this can be managed and accessed inside of your GoLinks dashboard<\/a>.<\/p>\n\n\n\n
![\"\"](\"https:\/\/golinks.io\/golinks.com\/blog\/wp-content\/uploads\/2021\/03\/image-2.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nAfter they\u2019re created, go links can be used forever<\/h2>\n\n\n\n
Once a go link has been created, it\u2019s done! There\u2019s no further maintenance required, no need to set up additional access.<\/p>\n\n\n\n
Let\u2019s say you have a company wiki. Once you set up go\/wiki to redirect to that URL, then when you get a new hire, all they need is a company email address and they can access go\/wiki and all of the other company-wide resources you set up.<\/p>\n\n\n\n
<\/div>\n\n\n\nGo links can be changed and updated as needed<\/h2>\n\n\n\n
If you switch software vendors, you can just change the redirect destination, without changing the go link. For example, if you\u2019re using Asana for task management and you switch to ClickUp, then you only have to change the URL. Go\/task can stay the same.<\/p>\n\n\n\n
By doing this you experience a couple key benefits:<\/p>\n\n\n\n
- \n
- Rolling out new tools is super easy because no training is needed. They will continue to use the same golink.<\/li>\n\n\n\n
- Employees won\u2019t get stuck with broken links or become locked out of accounts because they didn\u2019t know their organization switched software providers.<\/li>\n<\/ul>\n\n\n\n
![\"\"](\"https:\/\/golinks.io\/golinks.com\/blog\/wp-content\/uploads\/2021\/03\/image-3.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nGo links default to the destination page\u2019s access levels<\/h2>\n\n\n\n
With go links, employees still can\u2019t access things they shouldn\u2019t. For example, there\u2019s a Jira board that only the product team can access called go\/product.<\/p>\n\n\n\n
Someone who does have access to the Jira board will need to be signed into Jira in order to see it.<\/p>\n\n\n\n
If a finance employee sees that link in Slack somewhere and uses types it in a browser, then they will land on a Jira page saying they don\u2019t have access to view it.<\/p>\n\n\n\n
Because go links are simple redirects, they don\u2019t grant access to the wrong people.<\/p>\n\n\n\n
![\"\"](\"https:\/\/golinks.io\/golinks.com\/blog\/wp-content\/uploads\/2021\/03\/image-4.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nChecklist for using GoLinks to streamline onboarding<\/h2>\n\n\n\n
GoLinks<\/a> is a platform that helps you set up these internal short links for your entire company. When using GoLinks, not only do you get all of the benefits listed above, but you can also track link usage in the dashboard to see what resources are getting used and how frequently.<\/p>\n\n\n\n
![\"\"](\"https:\/\/golinks.io\/golinks.com\/blog\/wp-content\/uploads\/2021\/03\/image-5.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nTraining, tech support, and company-wide resources<\/h2>\n\n\n\n
These are the go links you might want to set up for helping new hires access important company-wide resources and support.<\/p>\n\n\n\n
\ud83c\udfcb\ufe0f\u200d\u2642\ufe0f Training<\/strong><\/p>\n\n\n\n
- \n
- Anti-harassment training or code of conduct: go\/conduct<\/li>\n\n\n\n
- Security training: go\/security or go\/team-security<\/li>\n<\/ul>\n\n\n\n
\ud83d\udda5 Tech support<\/strong><\/p>\n\n\n\n
- \n
- IT help: go\/it<\/li>\n\n\n\n
- Service desk: go\/help<\/li>\n<\/ul>\n\n\n\n
\ud83c\udfe2 Company-wide resources<\/strong><\/p>\n\n\n\n
- \n
- Employee handbook: go\/handbook or go\/policies<\/li>\n\n\n\n
- HR portal: go\/hr<\/li>\n\n\n\n
- Access 401: go\/401k<\/li>\n\n\n\n
- Expenses or reimbursements: go\/expense or go\/travel<\/li>\n\n\n\n
- Company holidays and leave policies: go\/holidays or go\/vacation<\/li>\n\n\n\n
- Staff: go\/orgchart<\/li>\n<\/ul>\n\n\n\n<\/div>\n\n\n\n
Team resources<\/h2>\n\n\n\n
You can set up go links for entire platforms, individual boards, or single pages.<\/p>\n\n\n\n
\ud83d\udcd4 Guidelines, processes, and company knowledge-base<\/strong><\/h4>\n\n\n\n
- \n
- Internal wiki: go\/wiki<\/li>\n\n\n\n
- Company calendar: go\/teamcal<\/li>\n\n\n\n
- Guidelines and processes: go\/guidelines or go\/processes<\/li>\n\n\n\n
- Internal glossary: go\/glossary<\/li>\n\n\n\n
- Company stylesheets: go\/stylesheets<\/li>\n\n\n\n
- Marketing style guide: go\/styleguide<\/li>\n\n\n\n
- Company messaging strategy and boilerplates: go\/messaging or go\/boilerplates<\/li>\n\n\n\n
- Brand guide and approved-use logos: go\/brand<\/li>\n<\/ul>\n\n\n\n
\ud83d\udd25 Popular work resources<\/strong><\/h4>\n\n\n\n
- \n
- Cloud storage: go\/box, go\/dropbox, or go\/drive<\/li>\n\n\n\n
- Collaboration and task management tools: go\/tools, go\/work, go\/git, or go\/jira<\/li>\n\n\n\n
- OKR tracking: go\/okrs<\/li>\n<\/ul>\n\n\n\n
\ud83d\udcac Communication<\/strong><\/h4>\n\n\n\n
- \n
- Easily share go links using Slack<\/li>\n\n\n\n
- Join Slack channels with department-based names like go\/product, go\/engineering, and go\/sales<\/li>\n\n\n\n
- Join fun, \u201cwater cooler\u201d type Slack channels like go\/pets, go\/random, go\/music, or go\/food<\/li>\n\n\n\n
- Company conference app: go\/zoom or go\/whereby<\/li>\n<\/ul>\n\n\n\n
\ud83c\udfb3 Connection and team building<\/strong><\/h4>\n\n\n\n
- \n
- Pairing up team members from different departments for virtual zoom meetings using Donut<\/a>: go\/buddy or go\/donut<\/li>\n\n\n\n
- Easy ordering of Friday company lunch: go\/fridaylunch<\/li>\n\n\n\n
- Company happy hour events: go\/happyhour<\/li>\n\n\n\n
- Company events: go\/events<\/li>\n<\/ul>\n\n\n\n
Employee onboarding will always be complex. As you improve your employee onboarding program<\/a>, you\u2019ll want to make sure that everyone \u2014 no matter how long they\u2019ve been onboard \u2014 always knows where everything is.<\/p>\n\n\n\n
\ud83d\udc49\u00a0Help everyone find what they need faster with\u00a0<\/em><\/strong>GoLinks<\/em><\/strong><\/a>.<\/em><\/strong><\/p>\n\n\n\n
- Pairing up team members from different departments for virtual zoom meetings using Donut<\/a>: go\/buddy or go\/donut<\/li>\n\n\n\n
![\"\"](\"https:\/\/images.golinks.io\/blog\/wp-content\/uploads\/2024\/09\/25102826\/golinks_blog_footer_cta_2x_2x-1.webp\")
<\/figure>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"