{"id":5442,"date":"2023-09-14T12:32:00","date_gmt":"2023-09-14T19:32:00","guid":{"rendered":"https:\/\/www.golinks.com\/blog\/?p=5442"},"modified":"2024-10-17T00:07:09","modified_gmt":"2024-10-17T07:07:09","slug":"information-security-in-the-workplace","status":"publish","type":"post","link":"https:\/\/www.golinks.com\/blog\/information-security-in-the-workplace\/","title":{"rendered":"How to Empower Information Access and Security in the Workplace with Gen AI"},"content":{"rendered":"\n

As companies increasingly embrace distributed work models, ensuring information security in the workplace has become more important than ever. With employees working from homes and offices across the country (and the world), seamless & secure access to corporate knowledge helps reduce organizational silos, lower response times, and ensure everyone is on the same page.<\/p>\n\n\n\n

At the same time, leaders need to balance ease of access with maintaining IT security controls across their remote workforces. Today, the average data breach costs companies $4.45 million<\/a>, with many of these cyber attacks caused by employee mistakes \u2014 whether that\u2019s the use of unapproved shadow IT<\/a>, the reusing of weak passwords, or falling for phishing scams.<\/p>\n\n\n\n

<\/div>\n\n\n\n
\"The<\/figure>\n\n\n\n
<\/div>\n\n\n\n

So, how can you ensure ease of information access while still keeping corporate data secure?<\/p>\n\n\n\n

This is an area where generative artificial intelligence (AI) can help. Read on to find out the importance of streamlining information access in the workplace, how generative AI can aid knowledge discovery, and how you can maintain information security in the workplace while breaking down organizational silos.<\/p>\n\n\n\n

<\/div>\n\n\n\n

The current state of information access in the workplace<\/h2>\n\n\n\n

In many ways, technology has made employees\u2019 jobs easier than ever: no matter what kind of task an individual faces, there\u2019s an app that they can use to lighten the workload. <\/p>\n\n\n\n

While this is great for productivity, it can also lead to the fracturing of company information \u2014 today, the average organization has their projects, information, and data spread out across no less than 130 software-as-a-service (SaaS) apps<\/a>. (And that\u2019s only counting known cloud usage. If you factor in shadow IT usage, that number is estimated to increase by 10x<\/a>.)<\/p>\n\n\n\n

Unfortunately, this fragmentation of company information has its own negative effects on employee productivity. Today, the average employee spends over three hours a day<\/a> searching for existing company information. And that loss of productivity comes at a cost: every year, large enterprises lose an estimated $70 million a year<\/a> thanks to lost or undocumented knowledge.<\/p>\n\n\n\n

<\/div>\n\n\n\n
\"The<\/figure>\n\n\n\n
<\/div>\n\n\n\n

The role of generative AI in knowledge discovery<\/h2>\n\n\n\n

New technology \u2014 generative AI \u2014 can help employees better track and access corporate knowledge. Generative AI is a type of artificial intelligence in which a tool \u201clearns\u201d from massive data sets in order to produce new, unique content.<\/p>\n\n\n\n

Generative AI can aid in information discovery by consuming relevant corporate information and then helping surface that information to employees at the right time. Since generative AI is trained to process the information itself, it can be far more helpful in finding and surfacing information than traditional methods of information discovery (which generally depended on the inclusion of specific keywords or having information carefully organized by tag or category). <\/p>\n\n\n\n

The reality is, individuals aren\u2019t great at keeping things organized or following complex rules for storing, sharing, or accessing information. Generative AI solutions make it easier to work with that reality by letting employees discover and surface scattered information anyway.<\/p>\n\n\n\n

<\/div>\n\n\n\n

Improving information access and<\/em> security with GoLinks<\/h2>\n\n\n\n

For those looking to improve information access while<\/em> tightening cyber security, we recommend using a knowledge discovery tool like GoLinks (that\u2019s us).<\/p>\n\n\n\n

GoLinks is an intuitive link manager that makes it easy for teams to share, manage, and access information internally. With GoLinks, employees can transform long URLs into short, easy-to-remember links (called \u201cgo links\u201d) that they can disseminate company-wide. For instance:<\/p>\n\n\n\n